Accepted Types of Documents
Apostille & Notarial Requests
State of Florida Birth and Death Certificates
- Contact the consulate or embassy for the country in which you will be using the apostille or exemplified record to obtain their certification requirements.
- Submit a birth or death certificate from the Florida Bureau of Vital Statistics signed by the State Registrar, OR
- Submit a birth or death certificate from the County Health Department signed by the State Registrar. Please note: Birth Records prior to 2004 contain limited information. Please contact the consulate or embassy to verify these records will be acceptable. Death records from 2009 to present are available.
- Any fees required by the Florida Bureau of Vital Statistics or County Health Department are separate from the fees required by the Florida Department of State.
- We will confirm the signature of the State Registrar was valid when issued.
State of Florida Marriage and Dissolution of Marriage Certificates
- Contact the consulate or embassy for the country in which you will be using the apostille or exemplified record to obtain their certification requirements.
- Submit a marriage or dissolution of marriage certificate from the Florida Bureau of Vital Statistics, signed by the State Registrar or the Clerk of the County Courts.
- Any fees required by the Florida Bureau of Vital Statistics are separate from the fees required by the Florida Department of State.
State of Florida School Transcripts
Florida Public School or University
- Submit a notarized transcript signed by the School Registrar or an issuing official
- Full notarial statement (PDF) is required.
Florida Private School or University
- Submit a printed notarized transcript:
- Attesting the transcript is a copy; AND
- Signed by the Student or Custodian.
- Full notarial statement is required.
State of Florida Vehicle Titles
- Submit a vehicle title certified by the Florida Department of Highway Safety Motor Vehicles.
- Any fees required by the Florida Department of Highway Safety and Motor Vehicles are separate from the fees required by the Florida Department of State.
Documents Notarized by a Florida Notary Public
- A full notarial statement is required.
- The notarial statement must be in English.
- According to Chapter 117, F.S., copies of public records, such as the records listed below, CANNOT be attested to by a Florida Notary Public:
- Any document for which photocopying is prohibited
- Birth Certificate
- Certificate of Citizenship or Naturalization
- Death Certificate
- Documents filed in a court proceeding
- Documents recorded by the Clerk of the Court
- Federal or state income tax forms, already filed
- Marriage Certificate
- Professional licenses issued by the State of Florida
- Public records maintained in government offices
- Student records (transcripts, etc.) kept in public education offices
Florida Secretary of State Certified Copies and Certificates of Status
- Submit the original certified copy or certificate of status (not a photocopy) previously issued by this office; OR
- Submit an apostille request and $10 fee, with a separate Certificate of Status or Certified Copy request and fee.
- Fees must be submitted using two separate checks or money orders.
- One check or money order for the appropriate certified copy or certificate of status fee; AND
- One check or money order for the $10 apostille fee.
