Federal Time Tracking
When an organization receives an LSTA grant, it must track the amount of time its employees spend working on the federally funded project. Hourly tracking of time applies to both the employees paid with the grant money and any employee whose hours are used as matching funds.
If an employee works solely on LSTA projects and is paid entirely with LSTA funds, the employee may document this by certifying that they work solely on LSTA projects. The certification is submitted semiannually and must be signed by a supervisor who has knowledge of the employee’s work.
If an employee works part time on LSTA projects and is paid partially with LSTA funds and partially with other funds, the employee must keep an hourly record of how their time was spent.
If the employee is paid from both LSTA funds and other federal grant funds, the employee must track the hours spent on each federal grant separately. The record must account for the employee’s entire time spent, including leave taken. This record must be kept at least monthly, coincide with pay periods and be signed by the employee. More information is available in 2 CFR 2 §200.430 (i) Compensation –personal services.
There is no specific form for tracking time.
The time tracking documentation does not have to be submitted to the Division; however, it must be retained as part of your project files.
You must make all grant records available to the Division or a duly authorized representative of the State of Florida for inspection, at reasonable times, upon request.
